2021 Notice of Annual Trustee Elections
CTPF will hold elections for:
- Two Teacher Trustees to serve three-year terms from November 2021 – 2024
- Three Pensioner Trustees to serve two-year terms from November 2021 – 2023
- Candidate Eligibility
Candidates for Teacher Trustee must be a CTPF Member, other than a Principal/Administrator, as defined by the Illinois Pension Code (40 ILCS5/17-106); have been assigned on a regular certificate for at least 10 years in the Chicago Public Schools or Charter schools within District 299 (this includes anyone who is licensed and has worked in the Chicago Public Schools or Charter Schools for at least 10 years on a regular certificate, including as a substitute); and be nominated by a petition signed by at least 200 contributors who are not Principal/Administrators, as provided in 40 ILCS 5/17- 139(1).
Candidates for Pensioner Trustee must be a service, reciprocal, or disability pensioner receiving monthly payments from the Fund; and be nominated by a petition signed by not less than 100 pensioners, as provided in 40 ILCS 5/17-139(2).
- Nomination Packets
Nomination packets will be available February 16, 2021. Contact Election Coordinator Gail Davis: 312.604.1400, ext. 402, or email email@example.com to request a packet.
Validated Digital Signatures
Signatures may be collected with paper petitions, the online digital collection system developed by the Election Agent or a combination of both methods. CTPF anticipates that the online collection system will be available by March 1, 2021.
Please note, the nominating petitions cannot be altered or changed in any way. Do not add photos or additional information to nominating petitions.
Submitting Completed Nomination Packets
A candidate’s signed nomination petition(s) must be received by the Election Coordinator or his/her designee, on behalf of the Recording Secretary, by hand-delivery, U.S. Mail, email, or facsimile. The Fund reserves the right to request a candidate’s original nomination petitions.
Teachers must return completed nominating petitions between September 16 and October 1, 2021, at 5:00 p.m., (CT).
Pensioners must return nominating petitions by October 1, 2021, at 5:00 p.m. (CT).
See the CTPF current office hours and calendar for holiday closing information. The office has been closed to the public during the pandemic, and submitting petitions by facsimile or email is highly encouraged.
Validated Digital Signature Submission
Signatures collected using the online system provided by CTPF will be automatically remitted to the Fund.
- Eligibility Criteria For Voters
Teachers who are not administrators shall be eligible to vote for Teacher Trustees in accordance with Sections 17-138 and 139. Every Member must have obtained that voter eligibility status on or before October 1, 2021.
Pensioners receiving a service, reciprocal, or disability pension from CTPF as of October 1, 2021, shall be eligible to vote for Pensioner Trustee.
- Schedule of Election Events
Nomination packets available.
March 1 Anticipated date that online digital signature collection portal will be available. A link to the site will be provided to candidates by email when it goes live.
Last day to request nomination packets. Packets must be requested by 5:00 p.m. (CT).
First day for Teacher Trustee candidates to submit completed nomination petitions.
Last day for Teachers and Pensioners to submit nomination packets. Completed nomination packets due to CTPF at 5:00 p.m. (CT).
Election materials mailed (no later than this day) and online voting available for Pensioner and Trustee election.
Voting closes for all elections at 5:00 p.m. (CT). All mail-in ballots for the Pensioner Trustee election must be received by this date and time.
Trustees sworn in during CTPF Board of Trustees meeting.
- 2021 Election Policy
The CTPF Board of Trustees has approved changes to the Election Policy to ensure that the election can continue efficiently and safely during the pandemic.
- The Board will allow candidates to collect validated digital signatures on petitions in addition to traditional paper petitions.
- Voting materials for teachers and pensioners will be distributed by mail (pensioners have always had materials distributed by mail and teachers had materials distributed by mail in 2020).
- Voting materials will be mailed to teachers and pensioners as soon as possible after candidates are certified (instead of requiring the mailing on or after October 17) and voting will open the day materials are mailed.
- Voting Process
Voting credentials will be mailed to Teachers and Pensioners this October, and the online voting system will open the day materials are mailed.
Teachers vote using secure electronic ballots. Pensioners have the option of voting by secure electronic ballot or paper ballot. All paper ballots must be received by the close of voting November 5, 2021, at 5:00 p.m.
The voting agent will email election reminders with voting credentials to all members with valid email addresses on file with CTPF.
All voting must be completed by 5:00 p.m. (CT), on November 5, 2021.
- Campaign Activities
No intentional campaign activity by anyone, including but not limited to Trustees, employees, trustee candidates, or sponsoring organizations, is permitted on Fund property, including any space rented, leased, or otherwise used for a Fund event. The Fund may provide a designated area that is part of the property being rented, leased, or otherwise used by the Fund where campaign activity may be conducted by any person or organization. A list of events with designated space for campaign activities (if any) will be posted on the website www.ctpf.org/calendar.