While CTPF accepts many documents via email or fax, the requirement for a notary to witness signatures remains in place for important documents. Documents are notarized to deter fraud and to ensure proper execution.
CTPF now offers remote notarization for CTPF documents, in accordance with Illinois law. Members who would like assistance notarizing CTPF documents should call or email Member Services at 312.641.4464 or firstname.lastname@example.org, and request a zoom videoconference for notarization.
After a request is received, a Member Services counselor will call to schedule an appointment, and review the necessary steps and requirements. The meeting can be arranged using any device which allows for both audio and video – a smartphone, computer, iPad, or Android device. Some things to keep in mind:
- Illinois law requires that remote notarization be conducted via real-time, audio-video communication. CTPF uses Zoom software for this purpose, and participants must be able to access both the audio and video functions of Zoom to execute a remote notary meeting. It may be necessary to download the Zoom application in advance of the meeting.
- The notarization process will be recorded.
- The member must present valid state ID or drivers’ license which can be clearly viewed.
- The participants must certify that they are within the State of Illinois during the signing.
The member will hold up to the camera each page that requires notarization, and initial each page. Once the notary confirms that each page is fully visible, the member will sign the document, immediately holding up each page to the camera. The notary will verbally acknowledge witnessing of the signature.
Once the process is complete, the document should be sent by email to email@example.com or fax to 312.641.7185. Signed documents must be electronically received by CTPF within one hour from the time of completing the notarization process, and the original placed in the USPS mail.
Members who want additional information should contact CTPF Member Services at 312.641.4464 or firstname.lastname@example.org.